{"id":17976,"date":"2025-04-02T12:19:06","date_gmt":"2025-04-02T06:49:06","guid":{"rendered":"https:\/\/www.saasworthy.com\/blog\/?p=17976"},"modified":"2025-07-28T14:44:36","modified_gmt":"2025-07-28T09:14:36","slug":"how-to-choose-an-applicant-tracking-system-easily","status":"publish","type":"post","link":"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily","title":{"rendered":"How to Choose an Applicant Tracking System (ATS): A Simple Step-by-Step Guide"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Selecting the right Applicant Tracking System (ATS) can transform your recruitment process, making it more efficient and less stressful for recruiters and candidates alike. With countless options on the market, knowing what to prioritize ensures you pick a system that aligns with your organization&#8217;s needs. To help you, here are our top picks:<\/span><\/p>\n\n<div class=\"ssl-shortlist-wrap\">\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_17 counter-hierarchy counter-decimal ez-toc-grey\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#Key_Factors_to_Consider_when_Choosing_an_ATS\" title=\"Key Factors to Consider when Choosing an ATS\">Key Factors to Consider when Choosing an ATS<\/a><ul class=\"ez-toc-list-level-3\"><li class=\"ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#1_User-Friendliness\" title=\"1. User-Friendliness\">1. User-Friendliness<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#2_Integration_Capabilities\" title=\"2. Integration Capabilities\">2. Integration Capabilities<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#3_Customization_Options\" title=\"3. Customization Options\">3. Customization Options<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#4_Reporting_and_Analytics\" title=\"4. Reporting and Analytics\">4. Reporting and Analytics<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#5_Candidate_Experience\" title=\"5. Candidate Experience \n\">5. Candidate Experience \n<\/a><\/li><\/ul><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#Step-by-Step_Guide_How_to_Choose_an_Applicant_Tracking_System_Easily\" title=\"Step-by-Step Guide: How to Choose an Applicant Tracking System Easily\">Step-by-Step Guide: How to Choose an Applicant Tracking System Easily<\/a><ul class=\"ez-toc-list-level-3\"><li class=\"ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#Step_1_Understand_What_an_ATS_Does\" title=\"Step 1: Understand What an ATS Does\">Step 1: Understand What an ATS Does<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#Step_2_Identify_Your_Hiring_Needs\" title=\"Step 2: Identify Your Hiring Needs\">Step 2: Identify Your Hiring Needs<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#Step_3_List_Must-Have_Features\" title=\"Step 3: List Must-Have Features\">Step 3: List Must-Have Features<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#Step_4_Set_Your_Budget\" title=\"Step 4: Set Your Budget\">Step 4: Set Your Budget<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#Step_5_Research_and_Shortlist_Vendors\" title=\"Step 5: Research and Shortlist Vendors\">Step 5: Research and Shortlist Vendors<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#Step_6_Request_Demos_Ask_the_Right_Questions\" title=\"Step 6: Request Demos &amp; Ask the Right Questions\">Step 6: Request Demos &amp; Ask the Right Questions<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#Step_7_Evaluate_Support_and_Security\" title=\"Step 7: Evaluate Support and Security\">Step 7: Evaluate Support and Security<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#Step_8_Trial_the_Product_If_Available\" title=\"Step 8: Trial the Product (If Available)\">Step 8: Trial the Product (If Available)<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#Step_9_Get_Team_Feedback\" title=\"Step 9: Get Team Feedback\">Step 9: Get Team Feedback<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#Step_10_Make_Your_Decision_and_Plan_Rollout\" title=\"Step 10: Make Your Decision and Plan Rollout\">Step 10: Make Your Decision and Plan Rollout<\/a><\/li><\/ul><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#Final_Tip\" title=\"Final Tip:\">Final Tip:<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#Implementation_Process\" title=\"Implementation Process\">Implementation Process<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#Key_Takeaways\" title=\"Key Takeaways\">Key Takeaways<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#FAQs_How_to_Choose_an_Applicant_Tracking_System_Easily\" title=\"FAQs: How to Choose an Applicant Tracking System Easily\">FAQs: How to Choose an Applicant Tracking System Easily<\/a><ul class=\"ez-toc-list-level-3\"><li class=\"ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#1_What_features_are_essential_in_an_ATS_for_small_businesses\" title=\"1. What features are essential in an ATS for small businesses?\">1. What features are essential in an ATS for small businesses?<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#2_How_do_I_determine_if_an_ATS_integrates_with_my_existing_tools\" title=\"2. How do I determine if an ATS integrates with my existing tools?\">2. How do I determine if an ATS integrates with my existing tools?<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#3_What_is_the_average_cost_of_an_ATS\" title=\"3. What is the average cost of an ATS? \n\">3. What is the average cost of an ATS? \n<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#4_How_can_I_ensure_my_team_adopts_the_ATS_effectively\" title=\"4. How can I ensure my team adopts the ATS effectively?\">4. How can I ensure my team adopts the ATS effectively?<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/dev.saasworthy.com\/blog\/how-to-choose-an-applicant-tracking-system-easily\/#5_What_should_I_look_for_to_improve_the_candidate_experience\" title=\"5. What should I look for to improve the candidate experience?\">5. What should I look for to improve the candidate experience?<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 id=\"key-factors-to-consider-when-choosing-an-ats\"><span class=\"ez-toc-section\" id=\"Key_Factors_to_Consider_when_Choosing_an_ATS\"><\/span><b>Key Factors to Consider when Choosing an ATS<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-17995 size-full\" src=\"https:\/\/images.saasworthy.com\/blog_latest\/wp-content\/uploads\/2024\/12\/Email-Marketing-Statistics-and-Key-Trends-41.jpg\" alt=\"\" width=\"768\" height=\"432\" srcset=\"https:\/\/dev.saasworthy.com\/blog\/wp-content\/uploads\/2024\/12\/Email-Marketing-Statistics-and-Key-Trends-41.jpg 768w, https:\/\/dev.saasworthy.com\/blog\/wp-content\/uploads\/2024\/12\/Email-Marketing-Statistics-and-Key-Trends-41-400x225.jpg 400w, https:\/\/dev.saasworthy.com\/blog\/wp-content\/uploads\/2024\/12\/Email-Marketing-Statistics-and-Key-Trends-41-133x75.jpg 133w\" sizes=\"(max-width: 768px) 100vw, 768px\" \/><\/p>\n<h3 id=\"1-user-friendliness\"><span class=\"ez-toc-section\" id=\"1_User-Friendliness\"><\/span><b>1. User-Friendliness<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">An ATS should be intuitive and easy to navigate. Complicated interfaces can frustrate your team and slow the hiring process.<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Look for software with clear menus, logical workflows, and helpful prompts.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Ensure vendors offer training materials, customer support, or even live demos to help your team get up to speed.<\/span><\/li>\n<\/ul>\n<h3 id=\"2-integration-capabilities\"><span class=\"ez-toc-section\" id=\"2_Integration_Capabilities\"><\/span>2. Integration<b> Capabilities<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Your ATS should work seamlessly with tools you already use, like HR systems, payroll software, and job boards.<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Check for compatibility with platforms like LinkedIn, Indeed, and Glassdoor for easier job posting and candidate sourcing.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Evaluate whether it supports API integrations to connect with other business software.<\/span><\/li>\n<\/ul>\n<h3 id=\"3-customization-options\"><span class=\"ez-toc-section\" id=\"3_Customization_Options\"><\/span><b>3. Customization Options<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Hiring isn\u2019t one-size-fits-all. Choose an ATS that adapts to your organization&#8217;s unique needs.<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Assess its flexibility in designing workflows, application forms, and email templates.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Look for systems that allow tailoring at different stages of the recruitment process.<\/span><\/li>\n<\/ul>\n<h3 id=\"4-reporting-and-analytics\"><span class=\"ez-toc-section\" id=\"4_Reporting_and_Analytics\"><\/span><b>4.<\/b> Reporting<b> and Analytics<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Data-driven hiring decisions save time and money. Robust analytics help you identify bottlenecks and optimize processes.<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Ensure the ATS can track metrics like time-to-hire, candidate drop-off rates, and source efficiency.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Look for dashboards that provide actionable insights and generate custom reports.<\/span><\/li>\n<\/ul>\n<h3 id=\"5-candidate-experience\"><span class=\"ez-toc-section\" id=\"5_Candidate_Experience\"><\/span><b>5.<\/b> Candidate<b> Experience<\/b><b><br \/>\n<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The ATS should make applying easy and enjoyable for candidates.<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Features like mobile-friendly applications, automated status updates, and personalized communication improve engagement.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">A smooth application process reflects positively on your company\u2019s brand.<\/span><\/li>\n<\/ul>\n<p>Also read: <a href=\"https:\/\/dev.saasworthy.com\/blogmobile-first-saas-solutions-statistics\" data-wpel-link=\"internal\">Mobile-First SaaS Solutions Statistics to Watch Out for in 2025<\/a><\/p>\n<h2 id=\"step-by-step-guide-how-to-choose-an-applicant-tracking-system-easily\" data-start=\"150\" data-end=\"224\"><span class=\"ez-toc-section\" id=\"Step-by-Step_Guide_How_to_Choose_an_Applicant_Tracking_System_Easily\"><\/span>Step-by-Step Guide: How to Choose an Applicant Tracking System Easily<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3 id=\"step-1-understand-what-an-ats-does\" data-start=\"226\" data-end=\"269\"><span class=\"ez-toc-section\" id=\"Step_1_Understand_What_an_ATS_Does\"><\/span><strong data-start=\"230\" data-end=\"269\">Step 1: Understand What an ATS Does<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"270\" data-end=\"376\">Before you start evaluating tools, know what you\u2019re looking for.<br data-start=\"334\" data-end=\"337\" \/>An Applicant Tracking System helps you:<\/p>\n<ul data-start=\"377\" data-end=\"583\">\n<li data-start=\"377\" data-end=\"419\">\n<p data-start=\"379\" data-end=\"419\">Automate job postings across platforms<\/p>\n<\/li>\n<li data-start=\"420\" data-end=\"467\">\n<p data-start=\"422\" data-end=\"467\">Collect, sort, and manage candidate resumes<\/p>\n<\/li>\n<li data-start=\"468\" data-end=\"513\">\n<p data-start=\"470\" data-end=\"513\">Track applicants through stages of hiring<\/p>\n<\/li>\n<li data-start=\"514\" data-end=\"547\">\n<p data-start=\"516\" data-end=\"547\">Collaborate with hiring teams<\/p>\n<\/li>\n<li data-start=\"548\" data-end=\"583\">\n<p data-start=\"550\" data-end=\"583\">Ensure compliance and reporting<\/p>\n<\/li>\n<\/ul>\n<h3 id=\"step-2-identify-your-hiring-needs\" data-start=\"590\" data-end=\"632\"><span class=\"ez-toc-section\" id=\"Step_2_Identify_Your_Hiring_Needs\"><\/span><strong data-start=\"594\" data-end=\"632\">Step 2: Identify Your Hiring Needs<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"633\" data-end=\"637\">Ask:<\/p>\n<ul data-start=\"638\" data-end=\"905\">\n<li data-start=\"638\" data-end=\"678\">\n<p data-start=\"640\" data-end=\"678\">How many people do we hire annually?<\/p>\n<\/li>\n<li data-start=\"679\" data-end=\"735\">\n<p data-start=\"681\" data-end=\"735\">Do we recruit for multiple locations or departments?<\/p>\n<\/li>\n<li data-start=\"736\" data-end=\"783\">\n<p data-start=\"738\" data-end=\"783\">What channels bring in the most applicants?<\/p>\n<\/li>\n<li data-start=\"784\" data-end=\"847\">\n<p data-start=\"786\" data-end=\"847\">Do we need integrations with HR tools, CRMs, or job boards?<\/p>\n<\/li>\n<li data-start=\"848\" data-end=\"905\">\n<p data-start=\"850\" data-end=\"905\">Do we need international or remote hiring capabilities?<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"907\" data-end=\"970\"><em data-start=\"910\" data-end=\"970\">This helps you shortlist features you can\u2019t compromise on.<\/em><\/p>\n<h3 id=\"step-3-list-must-have-features\" data-start=\"977\" data-end=\"1016\"><span class=\"ez-toc-section\" id=\"Step_3_List_Must-Have_Features\"><\/span><strong data-start=\"981\" data-end=\"1016\">Step 3: List Must-Have Features<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"1017\" data-end=\"1046\">Typical features to consider:<\/p>\n<ul data-start=\"1047\" data-end=\"1338\">\n<li data-start=\"1047\" data-end=\"1078\">\n<p data-start=\"1049\" data-end=\"1078\">Job posting and syndication<\/p>\n<\/li>\n<li data-start=\"1079\" data-end=\"1119\">\n<p data-start=\"1081\" data-end=\"1119\">Resume parsing and keyword filtering<\/p>\n<\/li>\n<li data-start=\"1120\" data-end=\"1153\">\n<p data-start=\"1122\" data-end=\"1153\">Candidate communication tools<\/p>\n<\/li>\n<li data-start=\"1154\" data-end=\"1178\">\n<p data-start=\"1156\" data-end=\"1178\">Interview scheduling<\/p>\n<\/li>\n<li data-start=\"1179\" data-end=\"1206\">\n<p data-start=\"1181\" data-end=\"1206\">Custom hiring workflows<\/p>\n<\/li>\n<li data-start=\"1207\" data-end=\"1234\">\n<p data-start=\"1209\" data-end=\"1234\">Reporting and analytics<\/p>\n<\/li>\n<li data-start=\"1235\" data-end=\"1282\">\n<p data-start=\"1237\" data-end=\"1282\">Integrations (HRIS, calendars, Slack, etc.)<\/p>\n<\/li>\n<li data-start=\"1283\" data-end=\"1300\">\n<p data-start=\"1285\" data-end=\"1300\">Mobile access<\/p>\n<\/li>\n<li data-start=\"1301\" data-end=\"1338\">\n<p data-start=\"1303\" data-end=\"1338\">DEI tools or anonymized screening<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"1340\" data-end=\"1428\"><em data-start=\"1343\" data-end=\"1428\">Create a spreadsheet with \u201cMust-have\u201d, \u201cNice-to-have\u201d, and \u201cNot needed\u201d categories.<\/em><\/p>\n<h3 id=\"step-4-set-your-budget\" data-start=\"1435\" data-end=\"1466\"><span class=\"ez-toc-section\" id=\"Step_4_Set_Your_Budget\"><\/span><strong data-start=\"1439\" data-end=\"1466\">Step 4: Set Your Budget<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"1467\" data-end=\"1478\">Understand:<\/p>\n<ul data-start=\"1479\" data-end=\"1645\">\n<li data-start=\"1479\" data-end=\"1533\">\n<p data-start=\"1481\" data-end=\"1533\">Do you prefer monthly billing or annual contracts?<\/p>\n<\/li>\n<li data-start=\"1534\" data-end=\"1599\">\n<p data-start=\"1536\" data-end=\"1599\">Will you be charged per recruiter, per job, or per applicant?<\/p>\n<\/li>\n<li data-start=\"1600\" data-end=\"1645\">\n<p data-start=\"1602\" data-end=\"1645\">Are there onboarding or customization fees?<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"1647\" data-end=\"1734\">\ud83d\udca1 <em data-start=\"1650\" data-end=\"1734\">Set a budget range and check for scalable pricing models that grow with your team.<\/em><\/p>\n<h3 id=\"step-5-research-and-shortlist-vendors\" data-start=\"1741\" data-end=\"1787\"><span class=\"ez-toc-section\" id=\"Step_5_Research_and_Shortlist_Vendors\"><\/span><strong data-start=\"1745\" data-end=\"1787\">Step 5: Research and Shortlist Vendors<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"1788\" data-end=\"1797\">Look for:<\/p>\n<ul data-start=\"1798\" data-end=\"1954\">\n<li data-start=\"1798\" data-end=\"1842\">\n<p data-start=\"1800\" data-end=\"1842\">User reviews (G2, Capterra, TrustRadius)<\/p>\n<\/li>\n<li data-start=\"1843\" data-end=\"1888\">\n<p data-start=\"1845\" data-end=\"1888\">ATS tools used by similar-sized companies<\/p>\n<\/li>\n<li data-start=\"1889\" data-end=\"1918\">\n<p data-start=\"1891\" data-end=\"1918\">Free trials or live demos<\/p>\n<\/li>\n<li data-start=\"1919\" data-end=\"1954\">\n<p data-start=\"1921\" data-end=\"1954\">Case studies from your industry<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"1956\" data-end=\"2039\">Shortlist 3\u20135 ATS platforms that check most of your boxes. Popular options include:<\/p>\n<ul data-start=\"2040\" data-end=\"2269\">\n<li data-start=\"2040\" data-end=\"2073\">\n<p data-start=\"2042\" data-end=\"2073\"><strong data-start=\"2042\" data-end=\"2055\">Breezy HR<\/strong> (best for SMBs)<\/p>\n<\/li>\n<li data-start=\"2074\" data-end=\"2121\">\n<p data-start=\"2076\" data-end=\"2121\"><strong data-start=\"2076\" data-end=\"2090\">Greenhouse<\/strong> (great for scaling startups)<\/p>\n<\/li>\n<li data-start=\"2122\" data-end=\"2172\">\n<p data-start=\"2124\" data-end=\"2172\"><strong data-start=\"2124\" data-end=\"2136\">Workable<\/strong> (strong for collaborative hiring)<\/p>\n<\/li>\n<li data-start=\"2173\" data-end=\"2217\">\n<p data-start=\"2175\" data-end=\"2217\"><strong data-start=\"2175\" data-end=\"2184\">Lever<\/strong> (ideal for data-driven hiring)<\/p>\n<\/li>\n<li data-start=\"2218\" data-end=\"2269\">\n<p data-start=\"2220\" data-end=\"2269\"><strong data-start=\"2220\" data-end=\"2250\">iCIMS \/ SAP SuccessFactors<\/strong> (enterprise-grade)<\/p>\n<\/li>\n<\/ul>\n<h3 id=\"step-6-request-demos-ask-the-right-questions\" data-start=\"2276\" data-end=\"2331\"><span class=\"ez-toc-section\" id=\"Step_6_Request_Demos_Ask_the_Right_Questions\"><\/span><strong data-start=\"2280\" data-end=\"2331\">Step 6: Request Demos &amp; Ask the Right Questions<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"2332\" data-end=\"2350\">During demos, ask:<\/p>\n<ul data-start=\"2351\" data-end=\"2597\">\n<li data-start=\"2351\" data-end=\"2386\">\n<p data-start=\"2353\" data-end=\"2386\">How customizable is the pipeline?<\/p>\n<\/li>\n<li data-start=\"2387\" data-end=\"2422\">\n<p data-start=\"2389\" data-end=\"2422\">Can we automate email follow-ups?<\/p>\n<\/li>\n<li data-start=\"2423\" data-end=\"2450\">\n<p data-start=\"2425\" data-end=\"2450\">How do integrations work?<\/p>\n<\/li>\n<li data-start=\"2451\" data-end=\"2502\">\n<p data-start=\"2453\" data-end=\"2502\">Can we track time-to-hire and source performance?<\/p>\n<\/li>\n<li data-start=\"2503\" data-end=\"2548\">\n<p data-start=\"2505\" data-end=\"2548\">What does onboarding and support look like?<\/p>\n<\/li>\n<li data-start=\"2549\" data-end=\"2597\">\n<p data-start=\"2551\" data-end=\"2597\">Is data export easy in case we switch systems?<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"2599\" data-end=\"2693\"><em data-start=\"2601\" data-end=\"2693\">Test the user interface: It should feel intuitive for both recruiters and hiring managers.<\/em><\/p>\n<h3 id=\"step-7-evaluate-support-and-security\" data-start=\"2700\" data-end=\"2745\"><span class=\"ez-toc-section\" id=\"Step_7_Evaluate_Support_and_Security\"><\/span><strong data-start=\"2704\" data-end=\"2745\">Step 7: Evaluate Support and Security<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"2746\" data-end=\"2762\">Key checkpoints:<\/p>\n<ul data-start=\"2763\" data-end=\"2931\">\n<li data-start=\"2763\" data-end=\"2806\">\n<p data-start=\"2765\" data-end=\"2806\">Is customer support live or ticket-based?<\/p>\n<\/li>\n<li data-start=\"2807\" data-end=\"2852\">\n<p data-start=\"2809\" data-end=\"2852\">Is there a knowledge base or live training?<\/p>\n<\/li>\n<li data-start=\"2853\" data-end=\"2890\">\n<p data-start=\"2855\" data-end=\"2890\">Does it comply with GDPR\/EEOC\/etc.?<\/p>\n<\/li>\n<li data-start=\"2891\" data-end=\"2931\">\n<p data-start=\"2893\" data-end=\"2931\">Is data encrypted and stored securely?<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"2933\" data-end=\"2993\"><em data-start=\"2936\" data-end=\"2993\">For larger teams, ask about uptime guarantees and SLAs.<\/em><\/p>\n<h3 id=\"step-8-trial-the-product-if-available\" data-start=\"3000\" data-end=\"3048\"><span class=\"ez-toc-section\" id=\"Step_8_Trial_the_Product_If_Available\"><\/span><strong data-start=\"3004\" data-end=\"3048\">Step 8: Trial the Product (If Available)<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"3049\" data-end=\"3059\">Try using:<\/p>\n<ul data-start=\"3060\" data-end=\"3173\">\n<li data-start=\"3060\" data-end=\"3082\">\n<p data-start=\"3062\" data-end=\"3082\">A test job posting<\/p>\n<\/li>\n<li data-start=\"3083\" data-end=\"3112\">\n<p data-start=\"3085\" data-end=\"3112\">Resume upload and parsing<\/p>\n<\/li>\n<li data-start=\"3113\" data-end=\"3141\">\n<p data-start=\"3115\" data-end=\"3141\">Candidate stage movement<\/p>\n<\/li>\n<li data-start=\"3142\" data-end=\"3173\">\n<p data-start=\"3144\" data-end=\"3173\">Team collaboration features<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"3175\" data-end=\"3235\"><em data-start=\"3178\" data-end=\"3235\">Evaluate speed, ease of use, and the mobile experience.<\/em><\/p>\n<h3 id=\"step-9-get-team-feedback\" data-start=\"3242\" data-end=\"3275\"><span class=\"ez-toc-section\" id=\"Step_9_Get_Team_Feedback\"><\/span><strong data-start=\"3246\" data-end=\"3275\">Step 9: Get Team Feedback<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"3276\" data-end=\"3284\">Involve:<\/p>\n<ul data-start=\"3285\" data-end=\"3408\">\n<li data-start=\"3285\" data-end=\"3321\">\n<p data-start=\"3287\" data-end=\"3321\">Recruiters (who\u2019ll use it daily)<\/p>\n<\/li>\n<li data-start=\"3322\" data-end=\"3367\">\n<p data-start=\"3324\" data-end=\"3367\">Hiring managers (who\u2019ll review\/interview)<\/p>\n<\/li>\n<li data-start=\"3368\" data-end=\"3408\">\n<p data-start=\"3370\" data-end=\"3408\">HR team (for reporting and compliance)<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"3410\" data-end=\"3463\">Collect feedback using a simple scorecard or poll on:<\/p>\n<ul data-start=\"3464\" data-end=\"3540\">\n<li data-start=\"3464\" data-end=\"3479\">\n<p data-start=\"3466\" data-end=\"3479\">Ease of use<\/p>\n<\/li>\n<li data-start=\"3480\" data-end=\"3504\">\n<p data-start=\"3482\" data-end=\"3504\">Feature completeness<\/p>\n<\/li>\n<li data-start=\"3505\" data-end=\"3522\">\n<p data-start=\"3507\" data-end=\"3522\">Customization<\/p>\n<\/li>\n<li data-start=\"3523\" data-end=\"3540\">\n<p data-start=\"3525\" data-end=\"3540\">Value for money<\/p>\n<\/li>\n<\/ul>\n<h3 id=\"step-10-make-your-decision-and-plan-rollout\" data-start=\"3547\" data-end=\"3599\"><span class=\"ez-toc-section\" id=\"Step_10_Make_Your_Decision_and_Plan_Rollout\"><\/span><strong data-start=\"3551\" data-end=\"3599\">Step 10: Make Your Decision and Plan Rollout<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"3600\" data-end=\"3614\">Once selected:<\/p>\n<ul data-start=\"3615\" data-end=\"3814\">\n<li data-start=\"3615\" data-end=\"3669\">\n<p data-start=\"3617\" data-end=\"3669\">Sign the contract and confirm onboarding timelines<\/p>\n<\/li>\n<li data-start=\"3670\" data-end=\"3721\">\n<p data-start=\"3672\" data-end=\"3721\">Assign an internal owner for ATS implementation<\/p>\n<\/li>\n<li data-start=\"3722\" data-end=\"3766\">\n<p data-start=\"3724\" data-end=\"3766\">Schedule training sessions for your team<\/p>\n<\/li>\n<li data-start=\"3767\" data-end=\"3814\">\n<p data-start=\"3769\" data-end=\"3814\">Set up templates, workflows, and integrations<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"3816\" data-end=\"3925\"><em data-start=\"3819\" data-end=\"3925\">Set benchmarks (e.g. reduced time-to-hire, better candidate experience) to measure ROI after 3\u20136 months.<\/em><\/p>\n<h2 id=\"final-tip\" data-start=\"3932\" data-end=\"3945\"><span class=\"ez-toc-section\" id=\"Final_Tip\"><\/span>Final Tip:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"3946\" data-end=\"4119\"><strong data-start=\"3946\" data-end=\"3964\">Don\u2019t overbuy.<\/strong> A lean, easy-to-use ATS that fits your current hiring volume is often better than a complex enterprise solution packed with features you don\u2019t need (yet).<\/p>\n<h2 id=\"implementation-process\"><span class=\"ez-toc-section\" id=\"Implementation_Process\"><\/span>Implementation Process<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-17999 size-full\" src=\"https:\/\/images.saasworthy.com\/blog_latest\/wp-content\/uploads\/2024\/12\/Email-Marketing-Statistics-and-Key-Trends-42.jpg\" alt=\"\" width=\"768\" height=\"432\" srcset=\"https:\/\/dev.saasworthy.com\/blog\/wp-content\/uploads\/2024\/12\/Email-Marketing-Statistics-and-Key-Trends-42.jpg 768w, https:\/\/dev.saasworthy.com\/blog\/wp-content\/uploads\/2024\/12\/Email-Marketing-Statistics-and-Key-Trends-42-400x225.jpg 400w, https:\/\/dev.saasworthy.com\/blog\/wp-content\/uploads\/2024\/12\/Email-Marketing-Statistics-and-Key-Trends-42-133x75.jpg 133w\" sizes=\"(max-width: 768px) 100vw, 768px\" \/><\/p>\n<p><b>1. Define Your Requirements<\/b><b><br \/>\n<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Pinpoint the features and functionality you need based on team size, application volume, and existing workflows.<\/span><\/p>\n<p><b>2. Research Options<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Use online reviews, industry forums, and recommendations from peers to narrow down choices.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Look for case studies or testimonials to see how the ATS has worked for companies like yours.<\/span><\/li>\n<\/ul>\n<p><b>3. Request Demos<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Ask vendors for a hands-on demonstration to understand how the system works in real-world scenarios.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Involve team members who will use the system daily for feedback.<\/span><\/li>\n<\/ul>\n<p><b>4. Evaluate Costs<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Compare subscription-based pricing with one-time fees.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Factor in additional costs for training, implementation, or premium features.<\/span><\/li>\n<\/ul>\n<p><b>5. Make a Decision<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Engage key stakeholders, from recruiters to HR managers, in the decision-making process.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Ensure the chosen ATS aligns with your broader business objectives.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Choosing the right ATS isn\u2019t just about ticking boxes\u2014it\u2019s about finding a system that supports and enhances your hiring goals. By prioritizing user-friendliness, integration, customization, analytics, and candidate experience, your organization can boost efficiency and attract top talent.<\/span><\/p>\n<h2 id=\"key-takeaways\"><span class=\"ez-toc-section\" id=\"Key_Takeaways\"><\/span><b>Key Takeaways<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Prioritize User-Friendliness<\/b><span style=\"font-weight: 400;\">: Opt for an intuitive system that reduces complexity for recruiters and candidates. Training materials and demos are a plus.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Ensure Seamless Integration<\/b><span style=\"font-weight: 400;\">: Compatibility with tools like job boards, HR systems, and payroll software is critical. Look for API support.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Customize to Your Needs<\/b><span style=\"font-weight: 400;\">: Flexible workflows, forms, and templates make the ATS adaptable to your hiring process.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Leverage Analytics<\/b><span style=\"font-weight: 400;\">: Data-driven insights help identify hiring bottlenecks and improve efficiency.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Focus on Candidate Experience<\/b><span style=\"font-weight: 400;\">: Mobile-friendly applications and clear communication enhance your brand image.<\/span><\/li>\n<\/ol>\n<h2 id=\"faqs-how-to-choose-an-applicant-tracking-system-easily\"><span class=\"ez-toc-section\" id=\"FAQs_How_to_Choose_an_Applicant_Tracking_System_Easily\"><\/span><b>FAQs: How to Choose an <a href=\"https:\/\/www.saasworthy.com\/list\/applicant-tracking-system-ats\">Applicant Tracking System<\/a> Easily<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3 id=\"1-what-features-are-essential-in-an-ats-for-small-businesses\"><span class=\"ez-toc-section\" id=\"1_What_features_are_essential_in_an_ATS_for_small_businesses\"><\/span><b>1. What<\/b> features<b> are essential in an ATS for small businesses?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b><\/b><span style=\"font-weight: 400;\">Look for a user-friendly interface, basic reporting tools, and integration with major job boards. Scalability is important if your business plans to grow.<\/span><\/p>\n<h3 id=\"2-how-do-i-determine-if-an-ats-integrates-with-my-existing-tools\"><span class=\"ez-toc-section\" id=\"2_How_do_I_determine_if_an_ATS_integrates_with_my_existing_tools\"><\/span><b>2. How do I determine if an ATS integrates with my existing tools?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Check vendor specifications for supported platforms and API capabilities. During demos, ask how the ATS syncs with your HR systems or payroll software.<\/span><\/p>\n<h3 id=\"3-what-is-the-average-cost-of-an-ats\"><span class=\"ez-toc-section\" id=\"3_What_is_the_average_cost_of_an_ATS\"><\/span><b>3. What is the average cost of an ATS?<\/b><b><br \/>\n<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Costs vary by system, but most range from $60 to $120 per user\/month. Some vendors offer tiered pricing, while others charge a one-time fee with additional costs for premium features.<\/span><\/p>\n<h3 id=\"4-how-can-i-ensure-my-team-adopts-the-ats-effectively\"><span class=\"ez-toc-section\" id=\"4_How_can_I_ensure_my_team_adopts_the_ATS_effectively\"><\/span><b>4. How can I ensure my team adopts the ATS effectively?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Choose a system with robust training resources and customer support. Involve key users in the decision-making process and provide onboarding sessions.<\/span><\/p>\n<h3 id=\"5-what-should-i-look-for-to-improve-the-candidate-experience\"><span class=\"ez-toc-section\" id=\"5_What_should_I_look_for_to_improve_the_candidate_experience\"><\/span><b>5. What should I look for to improve the candidate experience?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Features like mobile-friendly applications, automated status updates, and a simple, clear application process can enhance engagement and reflect positively on your company.<\/span><\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Find out how to choose an applicant tracking system with ease. Explore key features, tips, and insights to select the perfect ATS for your needs.<\/p>\n","protected":false},"author":21,"featured_media":20058,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[196],"tags":[206],"class_list":{"0":"post-17976","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-guides","8":"tag-guides"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Choose an Applicant Tracking System (ATS): A Simple Step-by-Step Guide - SaaSworthy Blog<\/title>\n<meta name=\"description\" content=\"Find out how to choose an applicant tracking system with ease. 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