Project management software is essential for organizing tasks, aligning teams, and driving projects to completion efficiently. While Trello is popular for its simplicity and visual Kanban-style interface, it may not offer the depth of features required by growing teams or complex workflows. That’s where Trello alternatives come in.
The tools featured in this list go beyond basic task tracking, offering robust functionalities such as advanced project scheduling, workload management, real-time collaboration, time tracking, resource allocation, and detailed reporting. Each alternative brings a unique set of features tailored to different business needs, making it easier to find a solution that aligns with your workflow, team size, and long-term project goals. Check them out!
Table of Contents
Top Trello Alternatives in 2025
ClickUp
95 % SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more
What is ClickUp and how does it work?
ClickUp is a simple, cloud-based collaboration and project management tool created for all user types. With ClickUp, you have all the features needed to help simplify and streamline your processes including sales, marketing, design and development. ClickUp features an agile board view that allows you to monitor every task on your team in one board and assign tasks to various members of the team. Tasks progress can be viewed in form of percentage and can be marked either “resolved” or “in progress” or users can alternatively customize their task progress statuses. A Gantt chart lets you view your tasks in timeline by list or person and automatically add updates in real time. ClickUp organizes task management in a hierarchal manner and allows you to sort tasks according to their priority. This property allows for improved productivity and lets you to structure your projects by assigning tasks to groups and arranging those groups under different categories. The software can be seamlessly integrated to Slack and similar apps through Zapier. The machine learning capability of the software assists project managers give realistic timeframes for completion of projects and lets teams accomplish their tasks before the deadline.
Read moreSW Score Breakdown
- Features 100%
- Reviews 77%
- Momentum 82%
- Popularity 96%
- Free Trial Available
- Starts at $7.00. Offers Free-forever and Custom plan.
ClickUp is one of the most flexible project management platforms, designed to replace multiple tools like Trello, Notion, and Jira. It brings everything—tasks, docs, goals, time tracking—into a single workspace.
Quick Comparison
| Feature | Trello | ClickUp |
|---|---|---|
| Task Management | Basic cards, checklists, labels | Custom tasks, priorities, subtasks, dependencies |
| Views | Kanban only (timeline in Premium) | List, Kanban, Gantt, Calendar, Timeline, Table, Box |
| Time Tracking | Requires Power-Ups | Built-in with reports and estimates |
| Docs | Not available | Fully integrated docs + wiki |
| Automation | Basic via Butler | Advanced, with 100+ triggers/actions |
| Collaboration | Comments, mentions | Real-time editing, whiteboards, chat, docs |
| Cost (50 users) | $875/month | $600/month (Business Plan) |
Top Features
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Multiple project views
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Custom dashboards and reports
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Built-in docs and whiteboards
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Time tracking + goals in one place
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Highly flexible and scalable
Pricing
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Free Forever
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Unlimited: $7/user/month
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Business: $12/user/month
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Enterprise: Custom
For 50 users: ~$600/month (Business)
Pros
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Extremely customizable interface
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Combines docs, tasks, tracking, and goals
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Ideal for agile and remote teams
Cons
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Learning curve for new users
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Interface may lag on large workspaces
Asana
95 % SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more
What is Asana and how does it work?
Asana is an online team collaboration and workflow management tool. Organize your work in the best way possible to follow tasks through and be able to avoid obstacles to meet deadlines. Asana’s boards let you visualize your work, and arrange all your relevant emails and files into one place. Use Asana’s portfolios to monitor the status of all your projects and keep your strategic initiatives on track and easily report on progress. Its custom fields allow you to keep track of info important to the team and share the information with the right people. Commonly used projects can be turned into templates to ensure your team workflow moves more smoothly and faster. Asana’s web interface is efficient and responsive and it can be integrated to other collaboration tools like Slack. Asana is SOC 2 Type 1 certified and offers secure connections to its site using the TLS 1.1 protocol. It also hosts its data in various SSAE audited data centers via Amazon.
Read moreSW Score Breakdown
- Features 100%
- Reviews 91%
- Momentum 76%
- Popularity 92%
- Free Trial Available
- Starts at $10.99. Offers Free-forever and Custom plan.
Asana is best for teams who need clarity and structure in their work, with strong support for timelines, milestones, and cross-functional collaboration.
Quick Comparison
| Feature | Trello | Asana |
|---|---|---|
| Task Management | Basic cards | Task lists, subtasks, dependencies, priorities |
| Views | Kanban only | List, Kanban, Timeline, Calendar |
| Time Tracking | Requires Power-Ups | Third-party integrations (e.g., Harvest) |
| Reporting | Limited | Portfolios, Goals, Workload |
| Automation | Limited Butler rules | Rules, custom triggers, workflow automation |
| Cost (50 users) | $875/month | $550/month (Premium Plan) |
Top Features
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Project goals and milestones
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Timeline and workload view
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Asana Goals for OKRs
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Team-wide dashboards and portfolios
Pricing
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Free Plan
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Premium: $10.99/user/month
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Business: $24.99/user/month
For 50 users: ~$550/month (Premium)
Pros
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Clean, intuitive UI
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Great for team planning and coordination
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Advanced goal and reporting tools
Cons
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Native time tracking not available
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Premium plan needed for core features
monday.com
95 % SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more
What is monday.com and how does it work?
With monday.com, managers can better keep their team aligned from one collaborative workspace. This flexible platform allows you to truly centralize your data, leveraging native integrations, third-party apps, and helpful widgets. With an overview of all ongoing processes, you can quickly gauge the status of essential tasks and follow up with the relevant team member efficiently. Essentially, on monday.com, executives have the flexibility to build the perfect tools for their team using intuitive drag-and-drop technology. Simply select one of over 200 templates, and customize it using the 20 editable columns to support any of your workflows. Then if your team grows, your workflows can easily scale with you, empowering your team to new heights with complete visibility.
Read moreSW Score Breakdown
- Features 100%
- Reviews 95%
- Momentum 72%
- Popularity 97%
- Free Trial Available
- Starts at $9.0. Offers Free-forever and Custom plan.
monday.com combines visual workflow building with project tracking. It’s ideal for creative, marketing, and product teams that want to build tailored workflows.
Quick Comparison
| Feature | Trello | monday.com |
|---|---|---|
| Task Management | Cards with basic checklists | Customizable task boards with statuses, automations |
| Views | Kanban only | Kanban, Timeline, Gantt, Calendar, Table |
| Automation | Basic via Butler | Visual builder with triggers/actions |
| File Handling | Attachments only | File columns, versioning, approvals |
| Cost (50 users) | $875/month | $540/month (Standard Plan) |
Top Features
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Fully visual workflow builder
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Powerful integrations and automations
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Prebuilt templates for all teams
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Color-coded boards for instant clarity
Pricing
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Free Plan: Up to 2 seats
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Basic: $9/user/month
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Standard: $12/user/month
For 50 users: ~$540/month (Standard)
Pros
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Highly visual and flexible
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Templates for different industries
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Great for marketing, HR, and sales teams
Cons
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Too open-ended for technical users
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Limited capabilities in free tier
Smartsheet
95 % SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more
What is Smartsheet and how does it work?
An intuitive project management software and collaboration tool that is useful for small and mid-size organizations to track and manage various types of work. Besides project management, it assists organizations to manage event schedules, sales pipelines, marketing campaigns, HR and product development. It has a spreadsheet-like interface that offers a number of handy tools such as card view, gantt charts, reporting and file sharing, work automation etc. It is a top-rated business application that can be integrated with leading web apps like Dropbox, Zapier as well as Google Apps and Salesforce. More than 80,000 businesses and millions of users across 175 countries rely on Smartsheet.
Read moreSW Score Breakdown
- Features 100%
- Reviews 68%
- Momentum 70%
- Popularity 94%
- Free Trial Available
- Starts at $9.0. Offers Custom plan.
Top Features
Smartsheet offers a grid-based system ideal for operations, finance, and teams who love Excel but need project management flexibility.
Quick Comparison
| Feature | Trello | Smartsheet |
|---|---|---|
| Views | Kanban only | Grid, Gantt, Calendar, Card |
| Task Linking | Manual linking via cards | Built-in dependency management |
| Reporting | Minimal | Advanced dashboards and resource views |
| File Management | Card-based attachments | Sheet-based with version control |
| Cost (50 users) | $875/month | $450/month (Pro Plan) |
Top Features
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Spreadsheet-style interface with PM tools
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Gantt charts with dependencies
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Advanced reporting and dashboards
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Suited for PMOs and enterprise ops
Pricing
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Pro: $9/user/month
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Business: $32/user/month
For 50 users: ~$450/month (Pro)
Pros
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Familiar layout for Excel users
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Great for structured, enterprise planning
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Supports complex project setups
Cons
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Steep learning curve for non-Excel users
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Missing native chat or doc tools
Wrike
95 % SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more
What is Wrike and how does it work?
Wrike is a project management tool that helps teams of all shapes and sizes get on the same page and get work done. It's especially great for remote teams, mid-sized organizations, and large companies that need to simplify complex projects and keep clients in the loop. With Wrike, you can easily gather what you need for a project, assign tasks, and see your whole schedule at a glance with interactive Gantt charts. Everyone gets their own personal dashboard with real-time updates, so each team member knows exactly what their priorities are. This keeps everyone working together efficiently and focused on the same goals.
Read moreSW Score Breakdown
- Features 100%
- Reviews 77%
- Momentum 61%
- Popularity 84%
- Free Trial Available
- Starts at $10.00. Offers Free-forever and Custom plan.
Wrike is built for speed and structure in large teams. With powerful custom workflows, it’s ideal for marketing, operations, and enterprise collaboration.
Quick Comparison
| Feature | Trello | Wrike |
|---|---|---|
| Views | Kanban only | List, Gantt, Calendar, Board, Table |
| Task Control | Cards with checklists | Dependencies, priorities, request forms |
| Reporting | Minimal | Built-in analytics, dashboards, time tracking |
| Customization | Labels and Power-Ups | Fully customizable workflows and access roles |
| Cost (50 users) | $875/month | $490/month (Team Plan) |
Top Features
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Request forms and dynamic task intake
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Real-time reporting and dashboards
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Advanced user roles and workflows
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Strong document proofing tools
Pricing
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Free Plan
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Team: $9.80/user/month
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Business: $24.80/user/month
For 50 users: ~$490/month (Team)
Pros
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Scalable for departments and large teams
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Excellent automation and workflow tools
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Tailored use cases for marketing, PMO, IT
Cons
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UI feels corporate
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Not beginner-friendly
Notion
Notion merges note-taking, wikis, and task tracking in one minimalist workspace. It’s perfect for startups, content teams, and product teams.
Quick Comparison
| Feature | Trello | Notion |
|---|---|---|
| Task Management | Cards with checklists | Custom databases with views |
| Views | Kanban only | Kanban, List, Calendar, Timeline |
| Docs/Wikis | Not supported | Fully integrated pages, databases, and relations |
| Automations | Basic via Butler | Limited (via third-party tools like Zapier) |
| Cost (50 users) | $875/month | $500/month (Plus Plan) |
Top Features
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Unified workspace for docs + tasks
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Linked databases and filtered views
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Great for content and engineering teams
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Lightweight and intuitive
Pricing
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Free Plan
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Plus: $10/user/month
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Business: $18/user/month
For 50 users: ~$500/month (Plus)
Pros
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Combines docs and project management
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Easy to learn and adapt
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Ideal for internal knowledge management
Cons
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No native time tracking
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Not built for complex workflows
Teamwork
Teamwork is built for agencies and client service teams. It includes client permissions, time tracking, and billing tools out of the box.
Quick Comparison
| Feature | Trello | Teamwork |
|---|---|---|
| Task Management | Basic cards | Tasks, subtasks, priorities, dependencies |
| Time Tracking | Power-Up required | Built-in with billable hours and estimates |
| Client Handling | Not supported | Client users, permissions, invoicing |
| Cost (50 users) | $875/month | $300/month (Deliver Plan) |
Top Features
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Time tracking and billing for client projects
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Client portal with restricted access
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Custom project templates and tags
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Workload management
Pricing
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Free Plan
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Starter: $5.99/user/month
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Deliver: $9.99/user/month
For 50 users: ~$300/month (Deliver)
Pros
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Excellent for agencies and freelancers
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Built-in billing and invoicing
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Very affordable for service teams
Cons
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Limited use cases beyond client work
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UI feels slightly dated
SaaSworthy Verdict: What’s the Best Trello Alternative for You?
Trello is great for beginners, but if your projects have outgrown basic boards, these seven tools offer better structure, views, and automation.
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ClickUp is the most customizable and powerful—perfect for fast-scaling teams that want everything in one place.
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Asana is ideal for structured planning with goals, milestones, and clean task hierarchies.
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monday.com brings the best visual interface for teams who want templates, automation, and easy onboarding.
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Smartsheet is great for operations and PMOs who love spreadsheets but need collaboration.
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Wrike scales well in large orgs needing advanced workflows and analytics.
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Notion is unbeatable for teams who want to combine project management with internal documentation.
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Teamwork is purpose-built for agencies managing clients, time, and budgets.
Bottom line:
- If you want a tool that adapts to your process rather than the other way around, ClickUp or monday.com are top picks.
- If your work is documentation-heavy, go for Notion.
- If you manage client work or service delivery, choose Teamwork.
Top FAQs on Trello Alternatives
Which Trello alternative is easiest to switch to?
Asana and monday.com are the most intuitive for new users, especially if you’re used to Trello’s visual layout. Both support board views with additional power under the hood.
Which tool offers the best mix of task and document management?
Notion is the best all-in-one platform for combining task tracking with wikis, SOPs, notes, and documentation.
Which alternative is best for managing multiple teams or departments?
Wrike and ClickUp scale very well for multi-department use. Wrike offers advanced permissions and workflows; ClickUp offers customizable spaces and dashboards.
Are there any free Trello alternatives that are actually usable?
Yes. ClickUp, Asana, monday.com, and Teamwork offer solid free plans for small teams. ClickUp’s free plan is particularly generous with unlimited tasks and users.
Which Trello alternative supports time tracking and billing?
Teamwork stands out with built-in time tracking and invoicing, making it ideal for service businesses and agencies. ClickUp and Wrike also include native time tracking.
