ActiveCollab vs Instagantt in April 2026

93% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

ActiveCollab

Project Management Software

4.3 394 user ratings

View Details

87% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more

Instagantt

Project Management Software

4.3 271 user ratings

View Details

Overview

Description	ActiveCollab is a project management tool. It allows users to organize their entire work including tasks, communication, team members, and files with a single app. The collaboration features and centralized communication makes for quicker messaging, comments, feedback and file sharing without the need for scattered emails. Meetings, tasks, and statuses can be viewed at a glance by every authorized personnel. The tool also lets users track times for the team members and use the data to evaluate and estimate timelines. Invoices can be created according to the tracked times for accurate billing. Users can also add branding using the Invoice Designer and send it directly from ActiveCollab. Payment gateways and recurring invoices can be set up as well. Payments can be tracked with statuses such as unsent, sent, partially paid, or paid. Integrations with QuickBooks and Xero enables them to use ActiveCollab time records to generate invoices. Read more	Instagantt is a chart and project management software that helps users manage their tasks like a pro. This includes the ability to define and schedule tasks, timelines, and workload for all team members. The best thing about the tool is its ability to sync right into Asana. And Instagantt takes it a step ahead to make the sync a two-way street. This means that all changes made in Instagantt reflect in Asana and vice versa. This makes it perfect for tasks that have dependencies between each other. Users can also make use of simple and easy to use Gantt diagrams that come with a drag and drop editor. With a dedicated workload view, users can see the tasks that they have to do simultaneously on all the project lifetime. Tasks are distributed across the timeline depending on the users, with each of them having their own lane. Other essential features include setting the progress of your tasks, depicting special events in your chart, adding subtasks, and more. Read more
Pricing Options	Free Trial Available Starts at $3.17.	Free Trial Available Starts at $10.00.
SW Score & Breakdown	93% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more 99% Reviews 89% Momentum 68% Popularity 86%	87% SW Score The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more Features The Feature Score % is calculated using the weighted average method, where core features hold more weight in the final calculation. Read more 95% Reviews 75% Momentum 66% Popularity 75%
SaaSworthy Awards	# 18 Fastest Growing # 15 Most Popular	# 8 Fastest Growing

Features

Total Features	18 Features	15 Features
Common Features for All	Budget Management Analyzing financial information to ensure all operations are within budget Compliance Management Helps in making an assessment of risks, ensures policy comprehension and that policies/procedures are being followed Custom Workflows Facility to create workflows with custom stages, process, and status. Kanban Board To visualize the workflow of a project typically representing sticky notes on a white board Milestone Tracking They act as signposts through the course of your project, as they help to ensure that you're staying on track. Percent-Complete Tracking Percentage of work done on estimated items. Project Planning Project planning is a discipline for stating how to complete a project within a certain timeframe, usually with defined stages, and with designated resources. Project Templates It holds a bundle of built-in templates that can be customized and used in different projects Recurring Task Management Helps in monitoring and tackling the tasks or responsibilities that are needed to be managed on a recurrent basis Requirement Management Requirements management is the process of collecting, analyzing, refining, and prioritizing product requirements and then planning for their delivery. Resource Management Resource management is the process by which businesses manage their various resources effectively. Those resources can be intangible – people and time – and tangible – equipment, materials, and finances. Status Tracking Status Tracking refers to the management of projects, which includes but is not limited to measuring and reporting the status of milestones, tasks and activities Task Management Task management is the process of managing a task through its life cycle, including planning, testing, tracking, and reporting. Time & Expense Tracking Time and Expense is the process of recording and tracking hours worked and expenses as they relate to projects Timeline View Allows to plan and prioritize and visualize tasks in a GANTT chart like horizontal time-axis. + 12 More - Show Less	Budget Management Analyzing financial information to ensure all operations are within budget Compliance Management Helps in making an assessment of risks, ensures policy comprehension and that policies/procedures are being followed Custom Workflows Facility to create workflows with custom stages, process, and status. Kanban Board To visualize the workflow of a project typically representing sticky notes on a white board Milestone Tracking They act as signposts through the course of your project, as they help to ensure that you're staying on track. Percent-Complete Tracking Percentage of work done on estimated items. Project Planning Project planning is a discipline for stating how to complete a project within a certain timeframe, usually with defined stages, and with designated resources. Project Templates It holds a bundle of built-in templates that can be customized and used in different projects Recurring Task Management Helps in monitoring and tackling the tasks or responsibilities that are needed to be managed on a recurrent basis Requirement Management Requirements management is the process of collecting, analyzing, refining, and prioritizing product requirements and then planning for their delivery. Resource Management Resource management is the process by which businesses manage their various resources effectively. Those resources can be intangible – people and time – and tangible – equipment, materials, and finances. Status Tracking Status Tracking refers to the management of projects, which includes but is not limited to measuring and reporting the status of milestones, tasks and activities Task Management Task management is the process of managing a task through its life cycle, including planning, testing, tracking, and reporting. Time & Expense Tracking Time and Expense is the process of recording and tracking hours worked and expenses as they relate to projects Timeline View Allows to plan and prioritize and visualize tasks in a GANTT chart like horizontal time-axis. + 9 More - Show Less
Unique Features	Idea Management Facility to receive insights from internal and external stakeholders Issue Management Issue management is the process of identifying and resolving issues. Problems can be resource constraint, technical failures etc. Portfolio Management Portfolio management is the art and science of making decisions about investment mix and policy	Idea Management Facility to receive insights from internal and external stakeholders Issue Management Issue management is the process of identifying and resolving issues. Problems can be resource constraint, technical failures etc. Portfolio Management Portfolio management is the art and science of making decisions about investment mix and policy

Technical Details

Organization Types Supported	Individuals Freelancers Large Enterprises Medium Business Small Business	Individuals Freelancers Large Enterprises Medium Business Small Business
Platforms Supported	SaaS/Web/Cloud Mobile - Android Mobile - iOS Installed - Windows Installed - Mac	SaaS/Web/Cloud Mobile - Android Mobile - iOS Installed - Windows Installed - Mac
Modes of Support	Business Hours Online	Business Hours Online
API Support	Available	NA

Reviews & Ratings

User Rating	4.3/5 394 user ratings	4.3/5 271 user ratings
Rating Distribution	Excellent 49.7% Very Good 28.9% Average 18.8% Poor 1.8% Terrible 0.8%	Excellent 48.3% Very Good 38.7% Average 11.4% Poor 0.7% Terrible 0.7%
User Sentiments	User-friendly interface, Extensive Integrations, Efficient Task Management, Seamless Collaboration Limited Customization, Mobile App Functionality, Occasional Bugs, Inconsistent Customer Support	Not Available
Review Summary	ActiveCollab garners mixed reviews from users across various platforms. While it is praised for its ease of use, project management capabilities, and task tracking features, it also receives criticism for its limited customization options, occasional technical glitches, and lack of advanced features found in competing software. Some users appreciate its intuitive interface and helpful customer support, but others express frustration with its pricing structure and the need for additional plugins to access certain functionalities.	Not Available
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Pricing

Pricing Options	Free Trial Available Starts at $3.17.	Free Trial Available Starts at $10.00.
Pricing Plans Monthly Plans Annual Plans	Plus $3.17 $3.67 per month Pro $8.00 $9.00 per user / month Pro+Get Paid $11.75 $14.00 per user / month	Individual Plan $10.00 $12.00 per month Team Plan $20.00 $24.00 per month
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